Catering and Group Sales goes with 100% Recycle Paper Product!

As our current stock of meeting room pads was coming to and end, we decided that just replacing the par stock with a re-order wasn’t the best course of action. With that in mind we sourced through our current printing suppliers a 100% recycled paper product that could be used to produce our meeting rooms note pads. These pads are provided for customers to use and take notes while attending meetings at our venues. They also serve as a marketing tool for when people take them home or use them at the office. As of Friday, July 18 the new 100% recycled product has begun circulating through our meeting rooms.

In addition to the meeting room pads, we’ve also switched to a 100% recycled paper product for our new Catering and Group Sales letterhead. The new letterhead is just another step in the branding of Woodbine Entertainment Group's consolidated sales efforts for all our event venues. With the successful launch of our new group’s website in the fall of 2008 (www.hostyourevent.com), our current letterhead was providing conflicting brand messaging. We felt the time had come to complete the circle by moving to the new letterhead and doing so within an environmentally friendly manner. Even though we still have some of our old letterhead in stock it won’t be finding the recycle bin just yet as we intend to use up the old stock with in the office to run internal reports.

Joseph Araujo

Director, Catering Sales

Catering & Group Sales Set To Cut Printing and Paper Use

The Catering Sales Office is changing it’s practices in an effort to reduce printing and paper use by at least 50%.

As of July 8^th the Catering Sales Department will stop carrying printed working copies of future Banquet Event Orders (BEO's) in our main event filling cabinet. With the number of revisions that are regularly made to upcoming BEO's, the practice has always been to print and reprint these changes multiple times in order to keep the working copy up to date, translating into a lot of waste. Although some of the paper is reused in the office as scrap paper and for printing internal reports, the amount being wasted is still rather high. Over the past couple of years the Catering Department has been working with IT to ensure that key operational departments such as Banquets, Kitchens and Accounting gained access to event information through our electronic uploading system and directly through Delphi (Catering Sales Inventory and Sales Software). With stream lining information being distributed, automating most of the distribution through the internal uploading system and providing access to Delphi the need to have hard copies is virtually become a thing of the past. Although we’ll continue to carry the current week’s distribution in a hard copy form as back up to avoid any issue in the event network problems occur, the amount of printing and paper used will be slashed substantially.

In addition to reducing the need to print BEO’s, Catering Sales will also stop printing copies of the client sign back (copy signed by client binding the BEO). Moving forward all sign backs received from the client for each BEO will be attached electronically to the booking through the system activities traces in Delphi. We started attaching electronic copies of invoices and letters a while back and we feel this is another step that needs to be taken in order to retain signed copies for the company’s protection while reducing the amount of printed material generated.