Catering & Group Sales Set To Cut Printing and Paper Use

The Catering Sales Office is changing it’s practices in an effort to reduce printing and paper use by at least 50%.

As of July 8^th the Catering Sales Department will stop carrying printed working copies of future Banquet Event Orders (BEO's) in our main event filling cabinet. With the number of revisions that are regularly made to upcoming BEO's, the practice has always been to print and reprint these changes multiple times in order to keep the working copy up to date, translating into a lot of waste. Although some of the paper is reused in the office as scrap paper and for printing internal reports, the amount being wasted is still rather high. Over the past couple of years the Catering Department has been working with IT to ensure that key operational departments such as Banquets, Kitchens and Accounting gained access to event information through our electronic uploading system and directly through Delphi (Catering Sales Inventory and Sales Software). With stream lining information being distributed, automating most of the distribution through the internal uploading system and providing access to Delphi the need to have hard copies is virtually become a thing of the past. Although we’ll continue to carry the current week’s distribution in a hard copy form as back up to avoid any issue in the event network problems occur, the amount of printing and paper used will be slashed substantially.

In addition to reducing the need to print BEO’s, Catering Sales will also stop printing copies of the client sign back (copy signed by client binding the BEO). Moving forward all sign backs received from the client for each BEO will be attached electronically to the booking through the system activities traces in Delphi. We started attaching electronic copies of invoices and letters a while back and we feel this is another step that needs to be taken in order to retain signed copies for the company’s protection while reducing the amount of printed material generated.